The most effective board management software provides a safe digital environment for all documents and tasks related to meetings. This allows directors to focus on governance and strategic oversight and eliminates the possibility of data leaks, hacking, or the miscommunication that can be caused by unsecure email.

With central access to all the important meeting documents and tools, board members are able to spend less time on prep tasks such as arranging and reviewing books for board meetings and spend more time in meetings with their peers. The best boards portals facilitate the creation of agendas and voting as well as the recording of meeting minutes. Furthermore, users can benefit from collaborative tools like shared document editing and live video conferencing to encourage productive conversations in the boardroom.

A good board portal is one that is simple to use, and has a variety of plans and pricing options for all types organizations. A common pricing structure is a subscription structure with different tiers depending on the number of users and the types of features Extra resources provided. Inquire with potential vendors about additional charges, such as extra storage for data, ongoing training, and other costs that may be to be incurred during the process of implementing or as your requirements grow.

Think about expanding your solution after you’ve seen the benefits as well as greater efficiency that come with a portal for boards. Memorial Health System, for example, uses BoardEffect to manage several internal committees as well as groups that go beyond their board of directors. This helps them improve efficiency to a wider audience, including foundations, staff, and event committees.